Job Details

Dual Enrollment Program Coordinator

Salary: $32.33 Hourly
Job Type: Full-Time
Job Number: 2425-00028
Closing: 12/10/2024 11:59 PM Pacific
Location: Rocklin, CA
Division: Student Services

Description

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must have the understanding and ability to successfully support individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

SUMMARY DESCRIPTION
Under general supervision from assigned manager, coordinates and supports a variety of dual enrollment functions, including, but not limited to, developing and streamlining processes and procedures, coordinating scheduling and staffing of classes, and coordinating dual enrollment instructor evaluations, interacts with high school site administrators and personnel from multiple school districts, staff from the County Office of Education, and other partners; manages dual enrollment budgets; and has a limited scope of authority to make decisions and approve items within departmental guidelines.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu.

Examples Of Functions and Tasks

REPRESENTATIVE DUTIES
The following duties are typical for this job classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Implements strategies that meet the program needs of high school administrators and complies with District policies and procedures to fulfill objectives, meet timelines, and complete outreach plans for targeted schools and student populations.
2. Serves as the primary point of contact for high school partners and District staff on matters related to the schedule, grades, drop/adds, withdrawals, textbook adoptions, and other related program topics; responds to inquiries and disseminates technical and/or other information regarding dual enrollment programs, services, policies, and procedures; serves as a liaison between partnering school site administrators and District division deans to coordinate the scheduling of dual enrollment course offerings.
3. In consultation with District, Dual Enrollment Faculty Coordinator(s), and partnering school staff, develops and/or identifies professional development opportunities for dual enrollment instructors and other program staff.
4. Coordinates efforts with District departments to guide, assist, monitor, and ensure scheduling, enrollment, registration, and continuous support for dual-enrolled students; ensures all paperwork collected is complete and accurate.
5. Assists in budget administration; coordinates, prepares, and manages assigned budget, including, but not limited to, unrestricted, restricted, categorical, grant, and special funds utilizing the District's Banner Enterprise Resource Planning (ERP) system; prepares and processes budget transfers and augmentations, invoices, independent contracts, reimbursements, stipends, class fee refunds, bank card statements, change orders, and requisitions, and ensures that they are completed and coded to the correct budget, account and/or purchase order; reconciles budget for accuracy; resolves budget issues and problems; tracks purchases and deliveries; coordinates, requests, and reviews price quotes and ensures compliance with District standards and requirements; meets fiscal deadlines and completes end of year processes, including balancing accounts and closing open purchase orders; collaborates with management on expenditures to fully expend funds.
6. Compiles data and assists in preparing reports for submission to California Community Colleges Chancellor's Office (CCCCO); researches and prepares institutional and Statewide reports; develops and presents reports, proposals, speeches, presentations, as needed.
7. Identifies and resolves operational problems, administrative issues, and other workflow matters raised by high school instructors and administrators, District administrators, and/or students in the program; elevates issues to the assigned manager, as needed; maintains effective communication and ensures timely reciprocal exchange of information with key stakeholders.
8. Coordinates marketing material, recruitment, and outreach events and activities in collaboration with appropriate District staff and partnering school site administrators.
9. Provides onboarding support, general work training, guidance, supervision assistance, and directs activities of student or temporary employees.
10. Performs related duties that support the overall objective of the position.

Minimum Qualifications

Education and Experience Guidelines
Any combination of education and experience that demonstrates the required above knowledge and abilities is qualifying. Examples of ways to obtain the above knowledge and abilities could include, but are not limited to, the following:
Education/Training

• Equivalent to completion of the twelfth grade or General Educational Development (GED) supplemented by college level course work in education, business administration, human resources, marketing, or a related field.

Experience

• Two years of increasingly responsible experience in administrative support.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:

• Program structure, policies, and procedures of Dual Enrollment programs, including principles and implementation of equity practices.
• Sierra College and operations of the assigned division/department.
• Methods and procedures for planning and scheduling classes and programs.
• Principles, practices, and techniques of communications, marketing, and public outreach.
• Federal, state, and local laws, codes, and regulations regarding instruction, support of students, and dual enrollment programs, including, but not limited to, the Family Educational Rights and Privacy Act (FERPA) and the Americans with Disabilities Act (ADA).
• Basic research methods and techniques.
• Moderate to complex mathematical concepts.
• Basic principles of budgeting and accounting.
• English usage, grammar, spelling, punctuation, and vocabulary, including proofreading, copy writing, editing, and formatting techniques. Environmental Health & Safety compliance standards, policies, and programs.

Ability to:

• Perform general technical and operational duties in support of the dual enrollment program, including, but not limited to,
• Plan, develop, schedule, coordinate, and monitor dual enrollment classes and schedules; evaluate dual enrollment requests and offerings and make recommendations for modifications as appropriate.
• Exercise sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college and high school students, faculty, and staff.
• Provide specialized assistance, training, and information to students, District staff, high school partners, and the public concerning assigned program area, functions, and resources.
• Analyze and resolve confidential, difficult, and sensitive situations.
• Write, edit, and prepare written marketing materials as needed for assigned area.
• Plan and organize work to meet changing priorities and deadlines.
• Implement and maintain filing systems.
• Utilize office procedures, methods, and equipment, including computers, technology, and applicable software applications sufficiently to perform the duties of the classification.
• Properly handle difficult, sensitive, and confidential situations and materials.
• Monitor and maintain budgets and supporting documentation, including income and expenditures, and make difficult arithmetic and statistical calculations. Follow oral and written directions.
• Communicate clearly and concisely, both orally and in writing.
• Research, compile, analyze, interpret, and disseminate data.
• Compile information and prepare business correspondence and reports.
• Provide general work training, guidance, supervision assistance, and direct activities of students or temporary employees.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently and collaboratively.
• Apply District policies and procedures.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with some travel to local sites.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

Supplemental Information

WHY SIERRA?

• One of Aspen Institute's Top 150 Community Colleges in the nation
• The Accrediting Commission recognized Sierra "for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission." This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
• Public Employee's Retirement System (PERS)
• 18 paid holidays (including extended time off during the winter break)
• 12 accrued paid vacation days per year (vacation accrual increases over time)
• Competitive benefits package
• Flexible work schedules may be available
• Currently during summers, some employee groups participate in 4x10 schedules
• Qualifying Employer for Public Service Loan Forgiveness (in most cases)

Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 17,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence.

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 17,800 students per term, where approximately: 23% of Sierra College's students are Latin(o)(a)(x)(e), 3% are African-American/Black, 2% are Filipino, 6% are Asian, 1% are American Indian/Alaskan Native, 8% are Multiethnic and 55% are White.

The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Need Help With Your Online Account?

• Use the online https://apptrkr.com/get_redirect.php?id=5817273&targetURL=.
  
  Examples Of Functions and Tasks
  
  REPRESENTATIVE DUTIES
  The following duties are typical for this job classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
  
  
  1. Implements strategies that meet the program needs of high school administrators and complies with District policies and procedures to fulfill objectives, meet timelines, and complete outreach plans for targeted schools and student populations.
  2. Serves as the primary point of contact for high school partners and District staff on matters related to the schedule, grades, drop/adds, withdrawals, textbook adoptions, and other related program topics; responds to inquiries and disseminates technical and/or other information regarding dual enrollment programs, services, policies, and procedures; serves as a liaison between partnering school site administrators and District division deans to coordinate the scheduling of dual enrollment course offerings.
  3. In consultation with District, Dual Enrollment Faculty Coordinator(s), and partnering school staff, develops and/or identifies professional development opportunities for dual enrollment instructors and other program staff.
  4. Coordinates efforts with District departments to guide, assist, monitor, and ensure scheduling, enrollment, registration, and continuous support for dual-enrolled students; ensures all paperwork collected is complete and accurate.
  5. Assists in budget administration; coordinates, prepares, and manages assigned budget, including, but not limited to, unrestricted, restricted, categorical, grant, and special funds utilizing the District's Banner Enterprise Resource Planning (ERP) system; prepares and processes budget transfers and augmentations, invoices, independent contracts, reimbursements, stipends, class fee refunds, bank card statements, change orders, and requisitions, and ensures that they are completed and coded to the correct budget, account and/or purchase order; reconciles budget for accuracy; resolves budget issues and problems; tracks purchases and deliveries; coordinates, requests, and reviews price quotes and ensures compliance with District standards and requirements; meets fiscal deadlines and completes end of year processes, including balancing accounts and closing open purchase orders; collaborates with management on expenditures to fully expend funds.
  6. Compiles data and assists in preparing reports for submission to California Community Colleges Chancellor's Office (CCCCO); researches and prepares institutional and Statewide reports; develops and presents reports, proposals, speeches, presentations, as needed.
  7. Identifies and resolves operational problems, administrative issues, and other workflow matters raised by high school instructors and administrators, District administrators, and/or students in the program; elevates issues to the assigned manager, as needed; maintains effective communication and ensures timely reciprocal exchange of information with key stakeholders.
  8. Coordinates marketing material, recruitment, and outreach events and activities in collaboration with appropriate District staff and partnering school site administrators.
  9. Provides onboarding support, general work training, guidance, supervision assistance, and directs activities of student or temporary employees.
  10. Performs related duties that support the overall objective of the position.
  
  
  Minimum Qualifications
  
  Education and Experience Guidelines
  Any combination of education and experience that demonstrates the required above knowledge and abilities is qualifying. Examples of ways to obtain the above knowledge and abilities could include, but are not limited to, the following:
  Education/Training
  
  • Equivalent to completion of the twelfth grade or General Educational Development (GED) supplemented by college level course work in education, business administration, human resources, marketing, or a related field.
  Experience
  • Two years of increasingly responsible experience in administrative support.
  
  
  QUALIFICATIONS
  The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
  Knowledge of:
  
  • Program structure, policies, and procedures of Dual Enrollment programs, including principles and implementation of equity practices.
  • Sierra College and operations of the assigned division/department.
  • Methods and procedures for planning and scheduling classes and programs.
  • Principles, practices, and techniques of communications, marketing, and public outreach.
  • Federal, state, and local laws, codes, and regulations regarding instruction, support of students, and dual enrollment programs, including, but not limited to, the Family Educational Rights and Privacy Act (FERPA) and the Americans with Disabilities Act (ADA).
  • Basic research methods and techniques.
  • Moderate to complex mathematical concepts.
  • Basic principles of budgeting and accounting.
  • English usage, grammar, spelling, punctuation, and vocabulary, including proofreading, copy writing, editing, and formatting techniques. Environmental Health & Safety compliance standards, policies, and programs.
  Ability to:
  
  • Perform general technical and operational duties in support of the dual enrollment program, including, but not limited to,
  • Plan, develop, schedule, coordinate, and monitor dual enrollment classes and schedules; evaluate dual enrollment requests and offerings and make recommendations for modifications as appropriate.
  • Exercise sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college and high school students, faculty, and staff.
  • Provide specialized assistance, training, and information to students, District staff, high school partners, and the public concerning assigned program area, functions, and resources.
  • Analyze and resolve confidential, difficult, and sensitive situations.
  • Write, edit, and prepare written marketing materials as needed for assigned area.
  • Plan and organize work to meet changing priorities and deadlines.
  • Implement and maintain filing systems.
  • Utilize office procedures, methods, and equipment, including computers, technology, and applicable software applications sufficiently to perform the duties of the classification.
  • Properly handle difficult, sensitive, and confidential situations and materials.
  • Monitor and maintain budgets and supporting documentation, including income and expenditures, and make difficult arithmetic and statistical calculations. Follow oral and written directions.
  • Communicate clearly and concisely, both orally and in writing.
  • Research, compile, analyze, interpret, and disseminate data.
  • Compile information and prepare business correspondence and reports.
  • Provide general work training, guidance, supervision assistance, and direct activities of students or temporary employees.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Work independently and collaboratively.
  • Apply District policies and procedures.
  
  
  PHYSICAL DEMANDS AND WORKING ENVIRONMENT
  The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
  
  Environment: Work is performed primarily in a standard office setting with some travel to local sites.
  
  Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and to verbally communicate to exchange information.
  
  Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
  
  Hearing: Hear in the normal audio range with or without correction.
  
  Supplemental Information
  
  WHY SIERRA?
  
  
  • One of Aspen Institute's Top 150 Community Colleges in the nation
  • The Accrediting Commission recognized Sierra "for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission." This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
  • Public Employee's Retirement System (PERS)
  • 18 paid holidays (including extended time off during the winter break)
  • 12 accrued paid vacation days per year (vacation accrual increases over time)
  • Competitive benefits package
  • Flexible work schedules may be available
  • Currently during summers, some employee groups participate in 4x10 schedules
  • Qualifying Employer for Public Service Loan Forgiveness (in most cases)
  
  
  Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 17,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence.
  
  Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.
  
  As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 17,800 students per term, where approximately: 23% of Sierra College's students are Latin(o)(a)(x)(e), 3% are African-American/Black, 2% are Filipino, 6% are Asian, 1% are American Indian/Alaskan Native, 8% are Multiethnic and 55% are White.
  
  The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.
  
  Need Help With Your Online Account?
  
  • Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
  • Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.
  
  If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu.
  
  Helpful Tip:
  Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities.
  
  Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any).
  
  Please see the https://apptrkr.com/get_redirect.php?id=5817273&targetURL=.
  
  Helpful Tip:
  Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities.
  
  Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any).
  
  Please see the Sierra College website for additional helpful tips and tools for prospective applicants.
  
  Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews).
  
  Terms and Conditions of Employment:
  Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department.
  
  *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.
  
  EEO/TITLE IX EMPLOYER
  Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.
  
  Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu.
  
  Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105.
  
  If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.
  
  TTY/VCO/HCO to Voice
  English 1-800-735-2929
  Spanish 1-800-855-3000
  
  Voice to TTY/VCO/HCO
  English 1-800-735-2922
  Spanish 1-800-855-3000
  
  From or to Speech-to- Speech
  English & Spanish 1-800-854-7784
  
  
  
  To apply, visit https://www.schooljobs.com/careers/sierracollege/jobs/4734698/dual-enrollment-program-coordinator
  
  
  
  
  
  
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